YYC Calgary Shuttle &amp

Book YYC Calgary Shuttle for a direct line from downtown to the airport. It helps you avoid the busiest crowds and you receive a concise briefing after you book. You have flight details ready to share, so the pickup aligns with your departure and you reduce wait times. If you compare with train schedules or taxis, the shuttle delivers more predictable drive times and simple, curbside luggage handling.

Choose a single ride, a return trip, or a multi-trip pass that fits your needs. Each choice keeps you on schedule and offers transparent pricing with no hidden fees.

Begin by selecting your pickup time, confirming a meeting point, and sharing luggage details and flight information. The service runs reliably throughout the week, and bulk bookings are supported for teams with a streamlined briefing for event travel.

YYC Calgary Shuttle & Summer 2023 RFP for Study Consultant

Recommend hiring a study consultant with proven transit planning experience to deliver a data-driven plan within six weeks. The plan should start with a discovery phase, map the YYC Calgary Shuttle network, and present three actionable options for starting service during the busiest summer window, aligned to flights, hotel stay patterns, and central Calgary center logistics. The consultant would compare prices across motorcoach options, forecast transit demand, and produce a costed plan you can take to their leadership. Use Google Maps for routing and Google Sheets for live updates so the team can track progress as dates and data change. The final plan would include projections into the future, an economic assessment, and a staged implementation that accommodates albertas market conditions. If you disagree with any assumption, you can request a data update and the consultant would adjust, while keeping a clear date-driven timeline. youre planning to balance airport connections, hotel clusters, and railway links without overpromising outcomes or relying on unverified claims. Personally, this approach keeps the focus on what you want to achieve and offers a practical path to stay within budget.

Starting with concrete inputs helps avoid ambiguity: capture flights, hotel stay patterns, and stay lengths, then layer in transit times, between downtown center and airport, and between hotel clusters. however, the plan should remain modular so you can scale services up or down depending on demand spikes during peak travel weeks and events. Include outside factors like weather, traffic patterns, and railway connections that could influence peak utilization, and ensure the model supports both static schedules and dynamic adjustments as data evolves.

Key Deliverables

Phase	Deliverables	Cronologia	Note
Discovery	Demand analysis, baseline route map, data sources, and synchronization plan with flights, hotel stay data, and center logistics	Week 1-2	Include data from flights, stays, and hotel partners
Concept Design	Three network options, motorcoach sizing, and route geometry (center-to-airport, center-to-hotel clusters, and airport-to-hotel legs)	Settimana 3	Use Google routing tools; consider outside corridors
Validation	Costing models with prices for each option, risk assessment, and serviceability checks	Settimana 4	Provide no fewer than three priced scenarios
Recommendation	Final plan with phased implementation, starting dates, and performance metrics	Week 5-6	Include stay-to-flight alignment and potential hotel partnerships

This structure ensures the Summer 2023 RFP for Study Consultant delivers a concrete, actionable plan that supports YYC Calgary Shuttle’s busiest period, with clear next steps for pricing, fleet sizing, and network design. It also provides a transparent basis for decisions that involve albertas regional operators, hotel partners, and railway connections, while keeping stakeholders aligned on date-driven milestones and measurable outcomes.

RFP Scope, Objectives, and Deliverables for the YYC Shuttle Summer 2023 Study

Scope

Recommendation: define the study to cover YYC shuttle operations for Summer 2023, including arrivals and departures, transfers between terminals, and links to flights and other transportation modes. There is a focus on transfers and pedestrian flow inside the terminal and at curbside, with queue times for drivers and passengers. There will be opportunities to find improvements into the rider experience, especially on days with higher demand and on saturday when stampede crowds surge. Assess routes along east-west corridors and the pacific links, and evaluate options that keep transit options convenient for travelers while targeting the cheapest viable choices. Include connections to train services, curbside operations, and partnerships with jayridecom for pre‑booking and pass options. The study should quantify impacts on passenger experience, driver utilization, and transfers, and specify data needs for each scenario. There is value in testing multiple days and time windows to establish reliable baseline performance and to model peak periods until a long‑term plan is approved.

Objectives and Deliverables

There will be a clear set of objectives: quantify demand by day parts, event periods, and routine days; size fleet and driver shifts to support both terminal transfers and hinterland trips; and identify service levels that balance wait times with cost. The study will produce several scenario options that optimize transfers between terminals, flights, and local destinations, while offering passenger‑friendly timing and inside/outside access. Deliverables include a route and schedule plan, a data model, and performance dashboards that track on‑time performance, transfer time, and passenger load factors. Include a pilot plan with defined KPIs, a procurement brief, and a stakeholder engagement outline. The final package will also feature route maps, a cost model, and a phased implementation timeline to run until the new approach is ready. Jayridecom integration details, pass options, and a simple user interface for booking should be documented to support making informed decisions for sunday through saturday operations, including saturday spikes around stampede activity. All materials will specify assumptions, data sources, and methods for monitoring progress, with a focus on improving user experience for both passenger and driver perspectives, and on providing convenient, dependable transportation that reduces waiting times and enhances overall satisfaction.

Candidate Qualifications and Experience Required for the Study Consultant

Hire a study consultant with a Calgary-specific transit background and proven ridership data analysis skills.

Required Qualifications

• Calgary-area planning background with a track record in shuttle and mode comparisons across different contexts.
• Technical skills in data collection and analysis; comfort with ticket and budget data; ability to follow a defined process.
• Experience coordinating with multiple communities and stakeholders, including street-level partners and outside organizations.
• Ability to manage long field days and full-day studies, with on-site activity at arrivals and inside/outside venues.
• Strong communication for meetings scheduled tomorrow or in advance; documentation included in reports.
• Experience with queues tracking, queuing patterns, and ridership estimation for east-west corridors.
• Familiarity with taxi and shuttle modes; understand how each mode affects Calgary demand and the overall plan.

Experience and Practical Capabilities

1. Lead planning sessions, compare options, and deliver clear recommendations for the study’s process and timeline.
2. Develop data collection plans, including on-site observations of arrivals, stops, street corners, and inside facilities.
3. Prepare budgets and contingencies for a full-day survey and service simulations; include scenario planning.
4. Coordinate with stakeholders in Calgary communities to gather feedback and ensure the study aligns with local needs.
5. Prepare advance schedules, ticketing scenarios, and adherence to safety and accessibility requirements.

Data Collection Approach: Methods, Tools, and Timelines

Recommendation: implement a 6-week data collection plan that captures trip-level input and capacity signals for YYC Calgary Shuttle, with a weekly check and clear ownership.

Methods combine on-site and digital sources to build a robust view: pedestrian counts near southgate; full-day observation shifts to capture peak vs off-peak; rider input via quick, convenient survey forms collected at check-in or by input on mobile; seat occupancy counts per shuttle run; date-stamped ticket data from the booking system; cross-border references from greyhound schedules where relevant. data-destination-countrycanada alignment ensures we track flows into Canada. We also monitor cheapest fare options to understand price sensitivity. This study helps isolate seasonal effects.

Tools: central data store in a cloud-based spreadsheet or lightweight database; analysis with SQL or formulas; forms via Google Forms or another input tool; labeling fields for destination, date, route, and seat count; simple BI visuals in a tool like Google Data Studio or a lightweight dashboard. data-destination-countrycanada maps highlight flow patterns. Schedule weekly exports to keep the dataset fresh.

Timelines: Week 1-2 focus on baseline data collection and partner data intake on tuesday slots; Week 2 verify accuracy and resolve missing values within days; Week 3-4 merge datasets and run a consistency check; Week 5 show trends for key segments and prepare a compact briefing; Week 6 finalize a short report and confirm next steps for operations, pricing, and service planning. The plan reserves time for input from a consultant and to adjust the approach based on initial findings. Routes moved in fall may shift capacity needs, so we flag adjustments by the end of week 6.

Outcomes: the dataset informs pricing and seat allocation with an economic lens. It supports promotions on cheapest options and convenient itineraries, highlights how input and demand change across tuesday cycles, and shows cross-border movements with data-destination-countrycanada. The plan documents date of each update and the person responsible, enabling quick decision-making for southgate corridor operations and the overall shuttle schedule. The analysis will show where to adjust capacity first.

Proposal Evaluation Criteria and Scoring Framework

Adopt a transparent scoring framework that separates technical merit, safety, operational fit, and cost, then apply it uniformly to every YYC Calgary Shuttle & proposal. Define the head evaluator group, publish the criteria in advance, and set a concrete time window for review. Schedule the sunday deadline to ensure equal time for all bidders and promote clear expectations.

Criteria fall into five areas: technical and safety rigor, operational feasibility, engagement and local experience, financial value, and risk management. For technical and safety rigor, require a detailed technical plan, driver training programs, vehicle maintenance schedules, and incident response procedures. For operational feasibility, audit fleet availability (motorcoach units), route options, peak-period coverage, scheduling discipline, and back-office support. For engagement and local experience, assess branding alignment (logo usage), customer touchpoints, and accessibility for diverse travellers. For financial value, compare allocated budgets, unit costs, and total cost of ownership, with a clear breakdown of included services and payment options (card). For risk management, verify contingency plans, regulatory compliance, and safety audits; note any involvement from arup for risk assessment where applicable.

Scoring uses a 0–10 scale per criterion, with weights: technical and safety 30%, operational feasibility 25%, engagement and local experience 15%, financial value 20%, and risk management 10%. Proposals scoring 60% or higher advance to final consideration; those below 60% are rejected. Document the rationale for each score with evidence drawn from references, site visits, and a sample of the booking flow that has been reviewed. Include a head of review and assign clear owners for each outcome metric to ensure accountability, sure that the process remains transparent.

Evidence sources include airport and operator references, past performance on similar routes, and a live demonstration where possible. Verify included materials cover brand guidelines and logo specs, and confirm that card-based payments and booking workflows function as described. If arup participates, incorporate their technical risk assessments and ensure driving standards meet local regulations and city expectations. Use the time after evaluation to align on a single recommended partner, and confirm that the chosen solution can scale to peak periods.

Process flow keeps the outside scope clear: initial compliance screening, followed by detailed technical and financial evaluations, culminated in a final recommendation by the head committee. The schedule includes allocated time for questions, a short debrief, and a formal award decision. Ensure engagement with airports, local authorities, and community stakeholders, and confirm a near-term book date for contract execution. The approach supports canada-wide capabilities while focusing on local needs for YYC Calgary Shuttle &.

Budget, Resource Allocation, and Payment Milestones

Recommendation: Set a base quarterly budget of about 120,000 CAD for YYC Calgary Shuttle, with a 15% contingency. Allocate 60% to motorcoach operations, 20% to staffing and training, 10% to fuel and maintenance, 5% to green sustainability initiatives, and 5% to admin and IT. This plan keeps pricing competitive and affordable for most domestic trips, including connections to edmonton, and supports the busiest sunday schedules. Reserve capacity for sunday departures.

Resource allocation targets the busiest periods, with most activity on sunday routes. Here, moved resources are aligned with the selected motorcoach plan toward the edmonton corridor, and we maintain capacity for transfers and train connections. Most movement is moved to peak windows, then we adjust the schedule within 14 days as data arrives. This approach keeps trips reliable while staying green and affordable for customers.

• Selected motorcoach fleet: 3 active units, 1 backup; all within the same model family to simplify maintenance and cost control.
• Crew and shifts: 5 drivers per shift across two rotations; include dispatch and safety technician on duty.
• Route scope and direction: primary Calgary–edmonton corridor with coverage for suburban nodes and train station connections; include greyhound transfers as a planning reference for longer domestic legs.
• Technology and safety: technical telematics, real-time tracking, preventive maintenance alerts, and driver performance metrics.

Pricing strategy and payments:

• Pricing: per-seat pricing with clear, below market options for off-peak windows; group bundles for frequent trips to keep the price below alternative options, all within an affordable range.
• Pricing transparency: itemized quotes that show base fare, peak surcharges, and any transfer fees.
• Transfers and invoicing: invoices issued weekly; funds can be transferred via bank transfers or card processing; standard terms are net 30 days.
• Competitive context: monitor greyhound domestic day-trip pricing to ensure competitiveness while preserving service quality for the Calgary–edmonton corridor.
• Operational metrics: track occupancy, on-time performance, fuel consumption, and maintenance costs within the quarterly plan to guide future adjustments.

1. Plan approval and resource commitment: 30% of the total budget due within 7 days to secure the selected assets and schedule.
2. Milestone two – initial operations: 40% due after the first month of service and route testing, with data-driven adjustments documented.
3. Final settlement – acceptance and close-out: 30% due after completion of the first quarter’s operations and formal acceptance of all planned trips.

Submission Process, Compliance Checklist, and Common Errors to Avoid

Submit the online application with all required fields and attach these documents: a planning map showing pickup points along the downtown corridor, including key intersections on 7th Avenue and routes between north and west Calgary; a vehicle inspection report; proof of insurance; and a roster of passengers by pickup time, plus a pass verification form if applicable. Mark the Jasper area clearly and show how groups move from doors to shuttle doors. Use concise, legible PDFs and name files consistently to avoid delays.

Following this checklist helps ensure compliance before approval: check that your Canada-based license appears in the company details; confirm fleet size matches the forecasted group; verify doors and seat configurations align with the vehicle type; attach driver qualifications and background checks, including female staff credentials if applicable; include route details for planned times and stops, covering downtown, north, west, and Jasper-area pickups; provide a safety plan for fall weather and other conditions; confirm passenger and emergency contact information, and indicate where to meet.

Avoid these common errors: missing documents or illegible scans; incorrect file formats; missing signatures or dates; incorrect times or misaligned pickup windows; seat counts that don’t match the vehicle type; failing to specify accessibility needs or walk-up passengers; incomplete group rosters; unclear meeting points or vague instructions about where to assemble; omitting fall-weather instructions; not providing advance notice or submitting too late; failure to verify the route against the checklist.

To streamline, plan ahead and request a preliminary review at least five business days before the first trip; provide a concise route description and ensure convenient pickup points along the avenue that minimize walk for those with luggage; compare the proposed schedule with nearby Jasper and downtown stops to maintain consistency; ensure the level of service aligns with the group size; keep times and meeting points consistent to avoid confusion between those attending.