Come aprire un conto bancario aziendale – Una guida completa passo dopo passo per le piccole imprese

Choose a bank that serves startups and small associations, and look for reduced monthly fees or fees waived for the first year. Ensure online onboarding so you can open the account in 3-5 days, even if you operate from home or a flexible workspace. Have your address and legal documents ready to prevent delays.

Compare banks based on the content of their offering, especially software integrations with your accounting and invoicing workflow. Consider the different packages and whether they provide solid onboarding support. If youve already got a stack of tools, ask about integration with your existing software and what data can be migrated. If youve market goods across borders, ask about cross-border fees and the handling of customs when needed. Ensure you can maintain a separate business account to keep personal spend out of the books, and confirm that the bank keeps your records content compliant with tax rules. And compare pricing transparency, because hidden charges add up, especially on cards, transfers, and international payments.

Gather the core documents: articles of incorporation or operating agreement (or bylaws), your EIN, government-issued IDs for signatories, proof of business address, and a brief description of operations for KYC checks because banks want to confirm the legitimate purpose of the account. If youve joined an association, bring governance documents to show responsible ownership and invoicing rules. Prepare a list of authorized signatories so you can open the account in one go and avoid delays.

Run a three-step onboarding: initiate the account online, upload documents, and complete identity checks. Many banks approve within 24-72 hours and ship a debit card in 5-7 days. Set up a small test transaction to confirm invoicing and vendor payments work. If you rely on invoicing, confirm that the bank supports ACH or wire options and that your software can export data in CSV to feed your accounting system. Ensure you allocate permissions so teams have only the access they need; this helps you stay separate from personal activity and keeps you supported by the bank’s advisory resources.

Choose the Right Bank and Account Type for Your Business

Open a standard business checking account with a bank that has a nearby branch and a transparent fee schedule. This makes deposits and check processing straightforward, and you can visit the branch if issues arise.

heres a practical checklist you can use to compare options and pick the right fit for your trade and cash flow. youve got to balance cost, security, service, and the tools each bank provides.

Key factors to compare

• Branch network and addresses: aim for a branch within 15 miles, with clear hours and parking. Inquire about the exact addresses and the ability to handle large deposits in person.
• Account types: start with a standard business checking; evaluate a tailored package for cash management or merchant services if you process many card payments. Check what deposits, transfers, and payroll features are included.
• Costs and value: compare monthly maintenance fees, per‑item charges, minimum balance requirements, and any reduced fees when you meet a threshold. Look for included items like a set number of checks, ACH transfers, and online bill pay.
• Security and controls: ensure two‑factor authentication, fraud monitoring, stop‑payment options, and FDIC insurance coverage. Verify the security features on the page and what they actually deliver.
• Convenience and integrations: confirm online and mobile banking availability, multi‑user access, and integrations with your accounting software (QuickBooks, Xero) to save time.
• Support and accessibility: check phone support hours, in‑branch help, and whether you get a dedicated relationship manager if you’re a growing business.
• Documentation and setup: have your EIN, legal business name, formation documents, ownership details, and business addresses ready to fill in. the provided list usually ends with operator or resolution documents; last item is often a simple authorization form.
• Decision guidance: for sole proprietors, a simple checking account may suffice; for LLCs or corporations, open a separate account and obtain an EIN. you cant mix personal and business funds, and keeping them separate makes accounting easier.
• Cash handling features: ask about deposits, cashier’s checks, wire transfers, and any cass features they offer; get exact definitions and any extra costs in writing.
• Return path and settlement times: confirm typical funds‑availability times after deposits and how quickly checks clear–these details affect your day‑to‑day cash flow.
• Compliance and court obligations: if your business involves court orders or liens, confirm the bank’s process for handling such instructions and related documentation.
• Next steps: once you’ve chosen, gather the page of required documents, complete the application, and schedule a visit if you prefer in‑person review of the account controls.

First, shortlist three options based on branch access, fees, and service quality, then visit the closest branch to verify the level of support and the ease of opening the account. youve this time to compare and choose the best fit for your business needs.

Prepare Required Documentation by Entity Type and Jurisdiction

Collect exactly the documents for your entity type and jurisdiction, then tailor a single, well-organized application package. These steps apply to different entity types and jurisdictions.

Entity Type Documentation

Core filings and IDs cover most banks’ needs: Articles of Organization or Certificate of Formation, the Operating Agreement or Partnership Agreement, and the EIN (or state tax ID) for the entity. For corporations, attach Bylaws and a stock ledger; for LLCs, include the registered agent information and a concise ownership summary. Include the owner or managing member(s) passport or other government-issued IDs, proof of address, and a board or member resolution authorizing the account. If you operate a brick-and-mortar shop, attach lease terms or utility bills as proof of business location. If you have business plans, include a concise summary to help the reviewer understand your market approach. This documentation set is limited but still comprehensive, and it helps the best outcome in a single application rather than a second round.

Sole proprietors typically provide a DBA/doing-business-as filing, a government-issued ID, the owner’s EIN (or SSN if allowed), and a current business license. For partnerships, include the Partnership Agreement, EIN, and IDs for all partners, plus any amendments that update ownership or authority. Keep everything organized in named folders, so youre ready to respond to additional requests. Thats why you should maintain a clear structure that matches your setting. If you’re unsure, contact the provider or your Merrill branch to confirm the exact items the bank requires and to avoid delays. If the bank issues orders for additional items, reply promptly. If you have working capital plans or investor notes, include them; provide more detail where relevant.

Jurisdiction-Specific Requirements

State or national rules drive what counts as official documentation. In the US, banks often want proof of registration, a registered business address that matches tax records, and a resolution authorizing the account. In other countries, you may face translation needs, apostille or legalization, and certified copies of charters. Prepare translations by a certified provider and ensure IDs and addresses align with the applicant’s records. Some banks ask for источник of funds documentation, so have bank statements or a business plan that shows the origin of funds ready. If you bank with Merrill, visit a local branch or call the provider to verify the jurisdictional checklist and any localized twists. However, if your setup is unusual, verify directly with the branch. Keep files in a secure, organized folder and label each document with the entity name and jurisdiction to speed the reviewer’s message.

Open the Account: Online Application vs In-Branch – Step-by-Step

Start with Online Application for most registered entities; visit a branch when you require in-person guidance or manage a multi-entity structure. The online path keeps the length of setup short and the flow clear, while a branch visit offers hands-on validation and immediate access to advisors.

Online Application: Step-by-Step

Heres a quick online path flow: open the bank portal, select your business type (registered, LLC, corporation, non-profit), and enter the legal name, DBA if applicable, and business address. Provide the tax ID (EIN) and ownership details for all signers; list the drivers on file; upload corporate documents such as articles of incorporation, operating agreement, bylaws, and, if required, last year’s financial statements. Upload IDs for identity verification; choose account access roles and add authorized users. Review the data, sign electronically, and submit. The bank performs a rapid automated check and may request minor items; you receive a reference number and status updates by email or SMS. If you use a platform like bizee, some checks run in parallel, shortening the total length of the process. Some banks run compliance labs to speed verifications and reduce errors. If your business is owned by several individuals, name the owners clearly. Heres a quick checklist to complete online: check name and structure, verify tax ID, confirm signers and drivers, gather documents, attach IDs, review terms, and confirm funding method.

In-Branch: Step-by-Step

Schedule an appointment or walk in to the nearest branch. Bring originals of articles of incorporation, operating agreement, EIN, and a resolution authorizing the account, plus proof of address for the business. Bring IDs for all signers and a second form if needed. The banker will review the documents, verify identity, and set up account access roles. You can receive account numbers and online login details on the spot or within the same day. In-branch options include access to offers and programs like cash management tools, debit and credit cards, and international account capabilities for trade and cross-border activity. If you operate internationally, discuss tariffs and customs compliance, international transfers, and any associated fees. The branch team can tailor a package to your liability profile and help with risk controls. If your company has multiple owned entities, the staff can link them during the visit. Social channel support and app integration can simplify ongoing access. After approval, apply for cards, checks, and funding as needed; keep copies of signed forms and confirm the expected funding method to avoid delays.

Bottom line: Online applications fit little-to-no-frill accounts with digital features; visit a branch when you need hands-on help, multi-entity setup, or access to in-person advisory for liability management and international trade needs. Compare banks, offers, and tools across channels; frequently check updates on programs and fees to keep costs predictable.

Set Up Access, Cards, and Payment Tools for Your Team

Set up clear access roles and issue team cards now to lock down finances and streamline workflows.

Access and Roles

Define roles and apply least-privilege access: admins manage openings and settings, approvers approve transactions, and team members monitor activity. Use two-factor authentication and centralized control to improve security.

Il criteria for access should reflect the activities of your team and your opening case; there, approvals will happen swiftly and traceably.

Keep personal accounts separate from business accounts to avoid cross-subsidizing expenses; this supports clean finances management and reduces risk when audits occur.

Cards and Spending Tools

Issue physical and virtual cards to people who handle expenses, and attach them to specific roles. Set per-card or per-transaction limits, and apply merchant restrictions to prevent personal charges or unauthorized purchases.

Per traders or contractors, prefer virtual cards per attività temporanee; rimuovi l'accesso quando i progetti terminano per ridurre l'esposizione. Questo flusso mantiene la spesa sotto controllo e semplifica la riconciliazione.

Registra tutte le transazioni da cards to your general ledger so the flusso nel tuo software di contabilità rimanga pulito e il support i team possono rispondere rapidamente se si presenta un problema.

Collega le tue carte alla tua piattaforma di contabilità o gestione delle spese; questo offers un'integrazione perfetta che migliora sicurezza e abbrevia i tempi di rimborso. Il benefits includere una migliore supervisione, una chiusura più rapida e audit più chiari.

Considerazioni internazionali: assicurati che gli strumenti che hai scelto support pagamenti internazionali e valute multiple; verificare il criteria per le transazioni transfrontaliere e il sicurezza controlli che si applicano ai fornitori esteri. Se c'è there un caso limite, contattare support per garantire un funzionamento senza intoppi.

Ci sono delle misure pratiche da adottare quando apertura accounts: definire finestre di accesso, impostare le soglie di approvazione e documentare il flusso di fondi in modo che tutti sappiano come procedere, quando intensificare e come chiudere l'accesso quando un ruolo termina. Questo approccio produce risultati misurabili benefits for your finances e protegge l'azienda da sicurezza rischi.

Commissioni di revisione, limiti e conformità per evitare sorprese

Confronta le tariffe applicate dalle varie banche e scegli un pacchetto di conto corrente che corrisponda al volume di transazioni previsto. Cerca un piano standard che elenchi chiaramente le commissioni mensili, gli addebiti per transazione, gli addebiti e i limiti sui prelievi. Se hai requisiti di elaborazione di terze parti, verifica se la banca ti consente di raggruppare i servizi in un unico pacchetto con una soluzione software o utility. Durante la domanda, tieni pronti i tuoi documenti di identità, insieme ai dettagli del proprietario o del membro, per accelerare l'approvazione e prevenire ritardi successivi.

Chiariamo i passaggi di conformità prima di impegnarsi: controlli AML/KYC, verifica dell'identità ed eventuali registrazioni statali. Prendere nota dei dati richiesti per il tuo settore e di quanto tempo richiede in genere la finestra di revisione. Conferma inoltre i tempi di consegna previsti per i documenti forniti e se la banca ti contatta tramite messaggio o portale sicuro.

Commissioni, limiti e confronto efficace

Elenca la commissione standard di manutenzione mensile, le commissioni di inattività e qualsiasi costo aggiuntivo per addebiti, bonifici, trasferimenti via cavo e assegni. Confronta circa tre banche per vedere quale offre il costo complessivo più basso per il tuo mese tipico. Prendi in considerazione l'elaborazione di terze parti, se applicabile, e se un pacchetto combinato riduce il costo totale. Assicurati che il piano supporti il tuo mix di transazioni previsto e sia adatto al tuo settore; un pacchetto che copre la fatturazione o i pagamenti dei fornitori può semplificare la gestione. Verifica i limiti giornalieri e mensili per addebiti e bonifici e annota eventuali restrizioni sull'uso della carta o sui depositi remoti.

Passaggi di conformità per essere sempre pronti

Prepara documenti d'identità, licenza commerciale, EIN e prova di indirizzo; tienili pronti per necessità future. Mantieni aggiornati i dettagli del proprietario e dei membri dell'account e adotta pratiche di sicurezza standard per l'accesso del personale tramite il tuo software. Usa l'app della banca per impostare avvisi per transazioni grandi o insolite in modo da poter gestire il rischio in tempo reale. Dopo aver inviato la domanda, salva il numero di conferma e annota la durata tipica della finestra di approvazione; puoi farvi riferimento in successive richieste. Rivedi regolarmente le modifiche a commissioni e limiti dopo gli aggiornamenti al pacchetto prodotto o ai lanci delle funzionalità dei laboratori; le modifiche potrebbero influire sui costi mensili e sui limiti di transazione.